Governance

Job Description for UAFAA Board Officers

In addition to duties identified in the board member job descriptions, officers of the UAFAA board have additional responsibilities and duties. The following are officer job descriptions, as recommended by the UAFAA Board Governance Committee and approved by the full Board of Directors.

President:

The president shall convene regularly scheduled board meetings, preside or arrange for other members of the executive committee to preside at each meeting in the following order: vice-president, secretary and treasurer. Additional duties include:

  • Oversee board and executive committee meetings.
  • Serve as ex-officio member of all committees.
  • Work in partnership with the executive director to make sure board decisions are carried out.
  • Call special meetings as necessary.
  • Ensure all board committees are appointed in accordance with UAFAA bylaws.
  • Assist executive director in preparing agenda for board meetings.
  • Assist executive director in conducting new board member orientation.
  • Collaborate with UAF on searches and annual reviews of the executive director.
  • Work with the Governance Committee to recruit new board members.
  • Act as a spokesperson for the organization.
  • Consult with board members on their roles and help them assess their performance, individually and through an annual board self assessment.

Vice President:

The vice president shall chair committees on special subjects as designated by the board. Other duties include:

  • Attend all board meetings.
  • Serve on the executive committee.
  • Carry out special assignments as requested by the board president.
  • Understand the responsibilities of the board president and be able to perform these duties in the president鈥檚 absence.
  • Participate as a vital part of the board leadership.

Secretary:

The secretary shall be responsible for keeping timely records of board actions, including overseeing the taking of minutes at all board meetings, work with executive director to ensure all meeting announcements are made in accordance with bylaws, distribute copies of minutes and the agenda to each board member, and assuring that corporate records are maintained. Other duties include the following:

  • Attend all board meetings.
  • Serve on the executive committee.
  • Maintain all board records and ensure their accuracy and safety.
  • Take board minutes and make them available in a timely manner for full board review.
  • Assume responsibilities of the president in the absence of the president and vice president.
  • Work with the executive director to provide notice of meetings of the board and/or of a committee when such notice is required.

Treasurer:

The treasurer shall make a report at each board meeting. The treasurer shall chair the finance committee, assist in the preparation of the budget, and make financial information available to board members and UAFAA members. Additional duties are as follows.

  • Maintain knowledge of the organization and personal commitment to its goals and objectives.
  • Understand financial accounting for nonprofit organizations.
  • Serve as financial officer of the organization and as chairperson of the finance committee.
  • Manage, along with the finance committee, the board's review and action related to the board's financial responsibilities.
  • Work with the executive director to ensure that appropriate financial reports are made available to the board on a timely basis.
  • Assist the executive director in preparing the annual budget and presenting the budget to the board for approval.
  • Review any annual audits and/or reviews, and answer board members' questions about them if necessary.

Approved by unanimous vote of the UAFAA Board of Directors, September 22-23, 2017.